February 27, 2004

Uncategorised

Attendees

Kirk Krack (Chair), Mandy Cruickshank, Tom Lightfoot, Helen Lightfoot (Minutes).
Regrets: Perry Gladstone

Call to Order

This meeting was held at CAFA headquarters in Vancouver. The meeting was called to order at 8:20 p.m.

Meeting Minutes

Minutes of the January 20th executive meeting were approved.

Action Items

Kirk

  1. Revise the AIDA Rules & Regulations to CAFA language
    Work on the rules is ongoing, still waiting for AIDA to post new changes.
  2. Insurance
    Need to fill out forms applying for insurance. Will approach three companies.
  3. CAFA clubs pool only competition for Winter 2004: Deep Breath Challenge
    Perry will announce The Deep Breath Challenge to the clubs. In Vancouver The Deep Breath Challenge will be held April 15th 8-11pm at SFU. Information will be added to the CAFA website

Tom

  1. Post CAFA Safety Protocols for Competitions & Records, and Competition Manual. Tom will post all available documents to the CAFA site and will announce when ready.
  2. Website ‘to do’ list. Tom indicated what his goals are with the CAFA website.
    • National Rankings. Weighting needs to be calculated for Team Canada selection, and national rankings.
    • Site translation is ongoing for both CAFA’s and World’s site as content is added.
    • Build a web front end for the Results page.
    • Build a database of volunteers.
    • Build a web front end for the Picture of the Week database, and possibly assign it out.

Mandy

  1. Financials for 2004. Financials are due in April. Currently we have $2918.97 in the bank.
  2. Partner with Lung Association for 2004 World Championship. Mandy is waiting a response from the contact, who is on vacation.

Helen

  1. Update CAFA Board and website with January 2004 Executive Minutes. Completed.

Agenda Items

  1. Insurance
    Kirk: CAFA insurance expires on August 1, 2004. Renewal is a priority.
  2. Grants and Funding
    Helen: Will work on a list of contacts to apply to for grants and funding.
  3. Team Canada
    Kirk: We need to focus on forming Team Canada. Interested males include: Eric Fattah, Peter Scott, Luc Gosselin, Brent Pascall, and Goh Iramoto. Interested females include: Mandy-Rae Cruickshank, and Jade Leutenegger.
  4. Tom’s meeting with David Rousseau
    Tom met with David Rousseau from Ottawa.
  5. Outdoor Show, Feb 13-15, 2004
    Kirk and Mandy: Our attendance at the Outdoor Show February 13-15 at BC Place Stadium was well received. Noted that recognition of the sport has greatly increased.
    Special thanks to Goh Iramoto, Greg Fee, Greg Hamilton, and Brent Pascall who helped out with the CAFA booth and exhibition dives at the show.
  6. Deep Breath Challenge
    Kirk: This event will take place at SFU on April 15th from 8-11 p.m. Ocean Pro Divers (White Rock) will provide scooters and active support. On April 14th there will be an introduction night at Rowand’s Reef.

AIDA 2004 World Championships ACTION ITEMS

Kirk

  1. Committee Chair
    Convene with Vice-Chair (Tom) and review working committee operations
  2. Logistics
    Develop a timeline of required objectives. Ongoing.

Mandy / Helen

  1. Accommodations
    1. Confirm accommodation requirements
    2. Check budget and provide input
    3. Create workable document for webmaster. Completed.
  2. Pool bookings
    1. Confirm and provide proposed scheduling
    2. Check budget and provide input
    3. Create/update workable document for webmaster
  3. Athlete Services
    1. Review current Air Canada proposal and provide input. Completed.
    2. Review current rental car agency contracts and provide input. Completed.
    3. Develop ‘Opening Ceremony’ plan and schedule of events. Ongoing.

Tom

  1. Committee Vice-Chair
    Convene with Chair and review working committee operations
  2. 2004 WC IT Committee
    Provide a list of necessary jobs

    1. PreCompetition information
    2. PreCompetition athlete and team registration
    3. Competition athlete registration
    4. Announced performances (AP) & start lists
    5. Performances Realized (PR) & team ranking updates

Perry

  1. Media
    1. Propose a way of confirming, registering and working with the media
    2. Review budget requirements
    3. Create workable document for webmaster
  2. Sponsorship
    1. Create list of sponsors and partners and distribute “S/P Package”
    2. Create workable document for webmaster
    3. Review budget requirements

Sandy

  1. Budgeting
    Review complete budget and provide input
  2. Accounting
    Provide updates and ‘cautions’

AIDA 2004 World Championships Minutes

  • Registration page
    Tom: Registration and payment options will be available on the website in another week.
  • Charters and Accomodations pages
    Helen: Has been working on information updates to these pages. They’ll be ready for release soon.
  • Boats, etc.
    Kirk: Has been in contact with Bill Coulthard, Courtenay. He’s an EMT/Dive operator who can provide a 38ft boat. Also helping with safety scuba.
    Kirk is working on barge availability with various companies.
  • Opening and Closing Ceremonies
    Mandy: Need to firm up the locations as soon as possible. Along with Helen and Greg Hamilton will meet with Teresa at UBC to check cheapest venues for the ceremonies on return from Cayman.

Adjournment

The meeting was adjourned at 10:30 p.m.

The next CAFA Board meeting will take place at 6 p.m. on ?, 2004 at the new CAFA Headquarters at:

108 – 3083 West 4th Avenue
Vancouver, B.C.
V6K 1R5